(This is the article for Windows. The Mac article is here.)
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When you display your slides full screen in Slide Show mode you can actually switch to Presenter View and share the hidden Slide Show window in the Zoom meeting. This way your attendees see high-res slides while you see your notes and have all the expert features of Presenter View. You can watch how to do this in the video below.
Another option for using Presenter View in PowerPoint to present in Zoom with one screen uses a feature that was introduced in PowerPoint a few years ago called Presenter View preview and may only be available in modern versions of PowerPoint. This allows you to see what Presenter View looks like even though you only have one screen. This method also uses a feature of Zoom that shares a portion of your screen instead of the full screen. It will likely result in lower resolution slides being shown to the attendees which is why the above method is preferred. Here’s how you do this in a Zoom meeting.
Set up your presentation for Presenter View
Make sure that the presentation is set to display in the default of full screen Slide Show. On the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, make sure the Show type is set to “Presented by a speaker (full screen)”.
Start Presenter View Preview
In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be.
Presenter View takes up the whole screen, so you will not see the controls for your Zoom meeting. Presenter View Preview always starts at the first slide. If you want to jump to a specific slide in the file, press Ctrl+- (hold the Ctrl key and press the minus key) to see thumbnails of all of the slides. Click on the one you want to display.
If you want your notes to be in a larger font, use the font controls at the bottom of the Notes section to make the text bigger.
To return to the Zoom meeting control window, press Alt+Tab to move through the open windows until you select the Zoom meeting controls window.
In the Zoom sharing dialog, go to the Advanced tab and select the Portion of a screen option.
You will see a green rectangle on your screen. Use the vertical and horizontal dividing lines in Presenter View to make the size of the current slide larger. Use the sizing handles on the green Zoom sharing rectangle so that it only shows the current slide. Do this before others arrive in the Zoom meeting room so they don’t see you adjusting the display.
Present your slides
Make sure the focus is on the Presenter View screen by clicking on the arrow button in Presenter View to check that the slides advance. Then you can use the arrow keys to advance the slides during your presentation. You have access to all of the other regular Presenter View features such as laser pointer, drawing on the slide, or zooming in on a slide.
When you are done the presentation, stop sharing the portion of your screen in Zoom.
If you have a lower resolution screen, like 1366 x 768
If you have a lower resolution screen, like the common 1366 x 768 resolution, this method may make your slides look fuzzy because there are not enough pixels in the portion of the screen to make it clear for the attendees. This article explains how you can use a narrow format for your Notes pages which allows the Reading View window to be larger on the screen.
Video
This video demonstrates this method.
Dave Paradi
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.
In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. Presenter View takes up the whole screen, so you will not see the controls for your Zoom meeting.
In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. Presenter View takes up the whole screen, so you will not see the controls for your Zoom meeting.
Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).
Click the Meeting tab.Under In Meeting (Basic), click the Screen Sharing Presenter View toggle to enable or disable it. If a verification dialog displays, click Enable or Disable to verify the change. Note: If the option is grayed out, it has been locked at either the group or account level.
Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
Click the SlideShow icon on the bottom right to start the slide show. Your slide show will open up in full screen on your single monitor. Hover near the bottom left of the screen and then click the three dots menu.Select Show Presenter View.
One of the methods to share a PowerPoint presentation on Zoom without showing your notes is to use the Portion of Screen option in the Advanced tab of the Share Screen menu.
You must enable the Use Presenter View tick box on the Slide Show tab to use Presenter View. This tick box is greyed out if you don't have a second screen connected to your PC. You can choose which screen you want the Presenter View to be displayed on. Usually, this will be on your laptop.
in PowerPoint menu choose slideshow and then set up the slide show. Choose the show type, and which individual window sounds appropriate and you can choose the slide show monitor and disable the presenter view. When you have what you want, you can use the Zoom screen share to share the part you want to show.
Presenter view lets you view your presentation with your speaker notes on one computer (your laptop, for example), while the audience views the notes-free presentation on a different monitor. Note: PowerPoint only supports the use of two monitors for a presentation.
When in a meeting and a presenter shares his screen, click on “View Options” and choose “Side-by-Side Mode”. This will be located at the top of your zoom screen. The shared screen will appear on the left and the speaker will appear on the right. Slide the separator to the left or right to adjust the size of each view.
Select Share Screen in Zoom and select your PowerPoint presentation from the list of applications. You can now select features such as the Chat and Participants panels and drag them to your second display.
You can present with two monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).
PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. Select the Slide Show tab.Select the Use Presenter View checkbox.Select which monitor to display Presenter View on.
To view participants in Gallery View, select the 4x4 Grid icon, at the top of the panel. Note: By default, the participants will be viewed in a vertical film strip, however, if you drag the video panel to the top or bottom of your screen, they will be shown in a horizontal strip instead.
At the bottom Zoom toolbar, choose Record, then choose “Record on this Computer” from the menu that pops up. Your lecture is now recording. Note: if you don't see the Record button, you may need to click on the "More" button in the Zoom toolbar, and then choose the "Record on this Computer" option. Start your lecture.
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