Table of Contents
Authorization Letter: In the case that there is no higher authority present, someone can be given authority through an authorization letter. This is a crucial letter that has to include all details related to the authorization. When writing this letter, a professional approach is essential. The process of giving someone authority is called authorization.
Similarly to this, an authorization letter is usually delivered as proof that the person who received it has been given permission to act on behalf of another individual. A letter of authorization gives someone else the legal right to act on your behalf. It is often used when you wish to assign certain duties to someone else or when you are unable to directly do a particular activity.
Authorization Letter Format
Writing a letter of authorization follows the same steps and style as writing any other letter. In addition, the authorization letter must contain exact details about the person whose approval is required and guidelines for forwarding the necessary paperwork to the right person.
Recipient’s Information: The name, address, and any other important contact information for the person who receives it should come first in the letter.
Subject: Clearly and simply explain the letter’s subject.
Authorization Statement: Make it very clear that you are giving someone else the power or authorization to act on your behalf.
Recipient’s Authority: Explain the recipient’s level of power and list the duties or activities that they are permitted to carry out.
Effective Dates: Specify the start and end dates of the authorization’s effective periods.
Your Information: Add your name, address, phone number, and any other important information.
Signature: Your signature and the date should be at the end of the letter.
Here is the format of the authorization letter for your reference.
Your Name
Your Address
Email Address
Date
Recipient’s Name
Recipient’s Address
Dear Recipient’s Name,
I, [Your Name], hereby authorize [Recipient’s Name] to act on my behalf in [Specify the task or action], effective from [Start Date] to [End Date].
[Receiver’s Name] is authorized to carry out all essential tasks and make all choices related to [Name the activity or action]. This authorization gives you the right to execute all activities required to complete the designated activity, including signing papers and making payments.
I am aware that [Receivers’s Name] is speaking on my behalf and that I am accountable for all I do during this time. For additional information, you can contact me at [Your Contact Details] if needed.
Kindly find all required supporting paperwork for this authorization attached.
Thank you
Sincerely,
Your Name
Your Signature
Date
Samples of Authorization Letters
The format may have given you a clear understanding of the authorization letter’s structure. However, when you write this letter, there could be some misunderstandings. We have included various samples to help you understand.
Authorization Letter to Collect Registered Post
The Postmaster
Gandhi Nagar Post Office
Madhya Pradesh
20-06-2023
Subject: Permission to get the tracked mail on my behalf
Sir,
I’m Laxman, and I’m writing to authorize my brother, Ram, to collect the mail on my behalf because I won’t be able to do so. To avoid any mistake, I am including an identifying document with this message.
If you need any clarification, you can contact me. For the same reason, I’m including my contact information.
Thanking You
Phone number: +91123456789
Email Id: abcxyzmail@gmail.com
Yours sincerely,
Signature
XYZ
Authorization Letter to Collect Certificate
The Principal
Science College
Gandhi Nagar
Bengaluru, 600025,
15-11-2023
Subject: Authorization for collecting certificates.
Sir,
I hereby authorize Laxman to act as my representative and collect my Class 10 and Class 12 mark sheets, UG Degree, and Transfer Certificate on my behalf because I am hospitalized and cannot come to collect within the date given.
To assist you in identifying the authorized person when he arrives to pick up the certificates, I have included some documentation.
We really appreciate your cooperation and kind support. I may be reached by phone at this number or by email if you need any clarification.
Number:+91123456789
Email Address: abcxyzmail@gmail.com
Yours sincerely,
Signature
XYZ
Authorization Letter FAQs
Q1 - What is an authorization letter?
Ans - A letter of authorization is one that is issued to give authority or assign responsibility for carrying out an act while you are not present.
Q2 - What are the details to be included in an authorization letter?
Ans - The name and signature of the person you are authorizing in the body of the letter, the date and address, a salutation, an explanation of your unavailability, a concluding statement that complements the previous paragraph, and the name and signature of the authorizer make up the format of an authorization letter.
Q3 - How do I write a letter of authorization?
Ans - The date, the name of the recipient, details about the person to whom authority has been granted (such as name and identity proof), the reason for the person's absence, the duration of the letter's validity, and the action that will be carried out by a different person should all be included in an authorization letter.
Q4 - What is an example of a good authorization letter?
Ans -Dear [Name of Reciever], I, [Your Full Name], do hereby give [Authorized Person's Full Name] full authority to act on my behalf in any way about to [Include the Reason for Authorization, such as financial transactions, document signing, record access, etc.].
Q5 - Is the authorization letter valid?
Ans - An important legal tool for assigning power and responsibility to people or organizations is a letter of authorization. It offers a legal foundation for effective and efficient decision-making and action by clearly defining the authorized person's work and restrictions.
